Summary

The Employee EEOC Mass Update utility is used to update the EEOC race value on a number of employee records at the same time. This tool allows organizations to quickly and efficiently update employee records to meet changing EEOC requirements.

Step by Step

1     Open the Employee EEOC Mass Update utility (PR> Utilities> Employee EECO Mass Update). 

2     Filter the displayed employee records.

• The Select Criteria section displays the fields that can be used to filter which employee records will be updated.
• Use the EEOC Value drop-down menu to filter the displayed employee records by the current EEOC race-type value attached to the employee record.
  • EEOC race-type values are created and maintained on the EEOC Type Maintenance window (PR> Maintenance> EEOC Types).
  • EEOC race-type values are associated with employee records on the Employee Maintenance window (PR> Maintenance> Employee> General tab> click the Create icon   to add an new line item to the EEOC Revisions section).
• Use the Reporting Group drop-down menu to filter the displayed employee records by the reporting groups the employees belong to.
  • Employees are added and removed from reporting groups on the Reporting Group Maintenance window (PR> Maintenance> Reporting Group).
• Use the Status drop-down menu to filter the displayed employee records by status.
  • Employee status is set on the Employee Maintenance window (PR> Maintenance> Employee> General tab> Status drop-down menu).
• Use the Department drop-down menu to filter the displayed employee records by department.
  • Departments are created and maintained on the Department Maintenance window (SS> Maintenance> Department).
  • Employees are associated with departments on the Employee Maintenance window (PR> Maintenance> Employee> General tab> Department field).
• Click the Refresh icon to apply the selected filters and display the filtered list of employees.
• Check the Selected column for each employee record you would like to include in the mass update.
  • You can also use the Select All icon  , or press CTRL+A, to select all the displayed employee records.
  • Hold down SHIFT to select a range of employee records to include in the mass update.
  • Click the Deselect All icon to deselect all the selected employee records.

3     Specify the new EEOC data for the selected employee records.

• Specify a Target EEOC Date for the mass update.
  • This will be the Effective Date associated with the updated EEOC value in the EEOC Revisions field on the employee record.
  • This date will also determine which race values populate the Target EEOC Value field below. If an EEOC race value has a fiscal begin date that falls after the date specified in this field, that race value will not be available for selection below.
• Specify a Target EEOC Value for the mass update.
  • This will be the new Race value in the EEOC Revisions field on the employee record.
  • Before specifying a new EEOC Value, confirm that the desired EEOC race value has been created on the EEOC Type Maintenance window.
• Click the Save icon to update the selected employee records with the new Target EEOC Date and Value.