Summary

The Payroll Register Report displays a list of paychecks. There are three versions of the report: Summary, Detail, and Detail with Codes.

• The Summary version of the report only displays the check totals.
• The Detail version of the report will display the check detail line items and the deductions and benefits on the paycheck.
• The Detail with Codes version of the report will display everything in the standard Detail version as well as pay, deduction, and benefit code totals for the specified date/period range.

Checks that have been voided using the Void Checks process (PR> Void Checks) will not display on the report.

Step by Step

1     Open the Payroll Register window (PR> Reports> Payroll Register).

2     Configure the report.

• The Report Type drop-down menu is used to select the information that will display on the report.
  • The Summary version of the report will only display the check totals.
  • The Detail version of the report will display the check totals (gross amount, net amount, FICA, FED, STATE, MEDI) and the deductions and benefits on the paycheck.
    • If you check the Exclude Deductions and Benefits toggle, the deductions and benefits on the paycheck will not display on the report.
  • The Detail with Codes version of the report will display everything in the standard Detail version as well as pay, deduction, and benefit code totals for the specified date/period range.
• The Sort By drop-down menu is used to select order in which employees will display on the report. The selection in this field will also determine which information displays on the report.
  • Select Dept, Employee No if you would like the report to be grouped by department and employee number. If you generate the report in summary format, the employee number will display next to the employee total on each line item.
  • Select Dept, Last Name if you would like the report to be grouped by department and employee last name. If you generate the report in Summary format, the employee name will display next to the employee totals on each line item.
  • Select Employee Number if you would like the report to sort by employee number.
  • Select Last Name if you would like the report to sort by employee last name.
• The Employee Number field is used to filter the report by a single employee. Click the Employee Number field label to select an employee from a list.
  • The total number of employees included in the report will be displayed in the report totals.
• The Department field is used to filter the report by a single department.
  • Enter a department number or click the Department field label to select a department from a list.
  • Departments are created and maintained using the Department Maintenance window (SS> Maintenance> Department).
  • Departments are attached to employees using the Employee Maintenance window (PR> Maintenance> Employee> Generate tab> Department field).
• The Union field is used to filter the report by a single union.
  • Enter a union code or click the Union field label to select one from a list.
  • Unions are created and maintained using the Union Maintenance window (HR> Maintenance> Union Unit).
  • You can view the union attached to an employee record using the Employee Maintenance window (PR> Maintenance> Employee> Generate tab> Union field).
• The Check Date From and Check Date To fields are used to filter the checks that are included in the report by the check date. The check date will display on the report.
  • The check date of a computer check is assigned during the Checks step (PR> Computer Checks> Checks> Check Date field).
  • The check date of a manual check is assigned during the Timecards step (PR> Manual Checks> Timecards> Select a check> Open the Checks tab> Check Date field).
  • You can view the check date of a paycheck using the History tab of the Employee Maintenance window (PR> Maintenance> Employee> History tab> History sub-tab> Expand a year and quarter> Check Date column). 
• The Period End Date From and Period End Date To fields are used to filter the checks on the report by the period end date.
  • The period end date of a computer check is assigned during the Generate step (PR> Computer Checks> Generate> Period End Date field).
  • The period end date is assigned to a manual check during the Timecards step (PR> Manual Checks> Timecards> Select a check> Open the Checks tab> Period End Date field).
• The Batch Type drop-down menu is used to select the type of checks to include in the batch (manual or computer check). The selection in this field will determine the functionality of the Batch Number field.
  • If you select a batch type in the drop-down menu, you must select a batch in the Batch Number field.
• The Batch Number field is used to filter the checks that display on the report by a single Computer Checks or Manual Checks batch. This field will only be enabled if Computer or Manual is selected in the Batch Type drop-down menu. Click the Batch Number field to select a committed batch. Only the type of batch selected in the Batch Type field will display in the window.
• Check the Exclude uncommitted history toggle to remove any uncommitted transactions from the report. When this toggle is checked, only committed paychecks will display on the report.
  • If you check this toggle but you selected a batch in the Batch Number field, make sure the batch you selected is a committed batch. If you check this toggle and select an uncommitted batch, no information will display on the report.
• Check the Exclude deductions and benefits toggle to exclude deductions and benefits from the report. This toggle does not apply to the summary version of the report because the deductions and benefits on a paycheck only display on the detail version.
• Check the New page for each employee toggle if you would like each employee included on the report to display on a separate page.
• Check the Employee totals only toggle to print only the employee totals for the specified date or period range. If this toggle is not checked, every payroll check that every employee included in the report received during the date or period range will be displayed.

3     Print the report.

• Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).