Summary

The Unpaid Deposits Report displays deposits that have been generated on customer accounts but have not been paid. The report will display the customer information, post date of the deposit on the customer account, the deposit amount, partial payments made on the deposit and the outstanding deposit amount.

Deposits are generated on customer accounts by billing a customer account using a deposit fee code. When a payment is entered on a deposit fee code (Cash Entry window in the Cash Receipts module), the deposit is paid and will display on the History tab of the customer account in the Deposit History section (UB> Maintenance> Account> History tab> Select Deposit History from the drop-down menu at the top of the window).

Step by Step

1     Open the Unpaid Deposits Report window (UB> Reports> Unpaid Deposits).

2     Configure the report.

• The Billing Cycles field is use to filter the customer accounts that display on the report by the billing cycle attached to the customer account.
  • Press CTRL+A to highlight all of the toggles in the field and then press SPACE to check or uncheck all of the selected toggles.
  • You can view the billing cycle attached to a customer account using the Account Master Maintenance window (UB> Maintenance> Account> Account tab> Billing Cycle field).
• The Account Status field is used to select the customer accounts that will display on the report by the account status.
  • You can view the account status of a customer account using the Account Master Maintenance window (UB> Maintenance> Account> Account tab> Status field).
• The Fee Code field is used to filter the customer accounts that display on the report by the deposit fee code used to generate the deposit amount. Only deposit fee codes will display in the fee code field.
  • Fee codes are set up as deposit fee codes using the Fee Code Maintenance window (UB> Maintenance> Fee Code> Select a fee code> Deposit toggle).
• The Post Date column displays the post date of the deposit on the customer account.
• The Billed Amount column displays the deposit amount that is due on the account.
• The Paid Amount column will display the amount paid on the deposit fee code.
• The Outstanding column will display the amount left to be paid on the deposit.

3     Print the report.

• Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).