Summary

The Tax Code Maintenance window is used to create and maintain tax codes. Tax codes are attached to service rate codes (UB> Maintenance> Service Rate> Open a service rate revision> Winter Average/Taxes tab> Create icon) and billed on customer accounts as charges are generated on the service rate.

Step by Step

1     Open the Tax Code Maintenance window (UB> Maintenance> Tax Code).

• Select a record in the left section of the window and the Maintenance section of the window will populate with the information of the selected tax code. Edit any of the fields in the Maintenance section of the window and click the Save icon   to modify a tax code.
• Right click in the left section of the window and select Export grid contents to Excel if you would like to create an MS Excel spreadsheet of the information that displays in the window. This allows you to create a report that displays all of the tax codes and level breaks.
• Highlight a tax code and click the Delete icon to delete a tax code. If the tax code is attached to a service rate or UB Detail history record, you will not be able to delete the tax code.
  • Tax codes are attached to service rates in UB> Maintenance> Service Rates> Taxes section.
• Click the Create icon to create a new tax code. This will create a new line item in the left section of the window.

2     Create a tax code.

• Enter a Tax Code. The tax code can be up to six alphanumeric characters in length.
• Click the Target Service field label to select a service from a list. The selected service is the service that will be billed the tax amount.
  • If you are modifying an existing tax code, do not change the target service once you have generated history on the tax code. If you want to change the target service on a tax code, create a new tax code with the modified target service.
  • Services are created and maintained in UB> Maintenance> Service.
• Enter a tax code Description. The description can be up to 80 characters in length.
• Create the tax schedule.
  • The Level Break fields are used to enter the minimum level amount and the percentage fields are used to enter the tax rate applied to the level break.
  • Define the Level Breaks for the calculated dollar amounts.
    • The Level Break fields set the minimum amount of a billing before the percentage of will be applied. If the dollar amount is greater than or equal to the amount in the Level Break field, the percentage of that level break will be applied. If the billing is large enough to fall above the minimum of a higher number level break, the percentage of that level break will be applied.
  • Enter the Percentage amount to be used based on the level breaks.
    • The percentage entered will be applied once the billable amount falls within the level break.
• Enter the general ledger accounts that will be used on the transactions to record and generate taxes on the customer accounts.
  • Click a field label to select a general ledger account from a list.
  • General Ledger accounts are set up in GL> Maintenance> Chart of Accounts.
• Click the Save icon when complete.

3     Attach a tax code to a service rate.

• After a tax code has been created, attach it to a service rate code in order to add it to a billing.
• Tax codes are attached to service rate codes in UB> Maintenance> Service Rate> Winter Average/Taxes tab.