Summary

The Reset Net Meter Banks process is used to reset the banked consumption values and credit those values to the accounts.

Step by Step

1     Create a UB Adjustments and Fees batch.

• Select the Adjustments and Fees palette in UB> Adjustments and Fees. This will expand the Adjustments and Fees palette and display the steps of the Adjustments and Fees process.
• Select New from the Adjustments and Fees batch number drop-down menu to create a new batch. This will open the New Batch window.
  • If there are open batches in the Adjustments and Fees process, you can create a new batch without affecting the open batches.
• Enter a Batch Month and Batch Year. These fields default to the current calendar period and are used for reference only. The batch month and batch year do not affect the transaction or journal entry date of the transactions in the batch.
  • The transaction date of the billing is set up in the Generate step and the fiscal period the transactions are posted to is determined by the Journal Entry Date entered when creating the GL Distribution Report in UB> Adjustments and Fees> GL Distribution.
• Click the Generate icon to populate the Batch Number field with the next available batch number. Batch numbers are limited to five digits and must be unique within the batch month of the batch year.
  • You can also manually create a new batch by entering a Batch Number and clicking the Save icon  .

2     Reset the net meter banks.

• Open the Reset Net Meter Banks window (UB> Adjustments and Fees> Reset Net Meter Banks).
• Select the billing cycles you would like to include the process in the Cycles field. You can also reset the net meter banks on a single UB customer account by using the Account Number field.
  • Press CTRL+A to highlight all of the toggles in the fields. Press SPACE to check or uncheck the highlighted toggles.
• Click the Account Number field label to reset net meter banks on a single customer account. This will open a window to select a customer account. Leave this field blank if you would like to reset net meter banks on customer accounts by billing cycles.
• Check the toggle for each Account Status you would like to include in the batch.
• The Transaction Date field is used to enter the transaction date of the reset.
  • The Transaction Date field will default to the current date, but you can modify the date if you would like to reset net meter banks to a different date.
• Select an Adjustment Type for the reset transaction.
  • Only adjustment types set up as Bill distribution adjustment types can be selected.
• The optional Service and Service Rate fields are used to select the service and the service rate that will be credited the amount of the banked consumption.
  • These fields allow organizations to control the rate used when applying credit for banked consumption. For example, if an organization credits customer banked consumption at the wholesale rate rather than the standard rate, the wholesale rate should be selected here.
• Press ENTER to factor the interest immediately or enter a date and time in the field next to the Confirm icon   to schedule the process to run at a later time.
  • You can view the progress of the process on the Job Viewer window in SS> Utilities> Show Scheduled Jobs. If the process has been scheduled to generate at a later time, you can view the scheduled date and time in the Scheduled Date/Time field.
  • Once the process is complete, the interest transactions will display in the Input window (UB> Adjustments and Fees> Input).

3     View the reset net meter banks.

• After the Reset Net Meter Banks process is complete, the accounts that include meters that will have their net meter banks reset will populate in the Input and Display window (UB> Adjustments and Fees> Input).
• Highlight a transaction and press DELETE to delete the selected transaction.
• Highlight a transaction and press ENTER to open the selected transaction. This will open the Cash Receipt Maintenance window.
  • The Cash Receipt Maintenance window will display the detail line items attached to the transaction.

4     Print a Proof List.

• Open the Proof List window (UB> Adjustments and Fees> Proof List) and print the Proof List Report.
• Use the Sort By drop-down menu to sort the report by Customer Number or Order of Input.
• Click the Print icon   to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).
• The Proof List will display the adjustment details associated with all of the accounts that will have their net meter banks reset.

5     Print a General Ledger Distribution Report.

• Open the GL Distribution window and print a GL Distribution report.
  • Select a detailed option in the Report Type drop-down menu if you would like to display the journal entry line item created by each customer account in the batch.
  • Select a summary option if you would like to display the net journal entry created by all the transactions in the batch.
• Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).

6     Commit the batch.

• Open the Commit window (UB> Adjustments and Fees> Commit) and commit the batch.