Summary

The Time Card Proof List Report displays the time cards of employees that are being processed in an open Computer Checks batch or the time cards of committed payroll checks. The report is totaled by employee and will display the pay code, date, rate code, hours, hourly rate, workers' compensation code, PM module task code, GL account, and gross amount of each time card line item. The report does not display the calculated accruals or deductions/benefits on the time card line items.

Step by Step

1     Open the Time Card Proof List window (PR> Reports> Time Card Proof List).

2     Configure the report.

• The Department field is used to filter the checks that display in the report by the selected department(s).
• The Pay Code field is used to filter the checks that display in the report by the selected pay code(s).
  • If no department(s) or pay code(s) are selected, the report will generate for all departments and pay codes.
• The Batch Type drop-down menu is used to filter the checks that display in the report by the type of batch used to create the payroll check. If you select Computer or Manual from the drop-down menu, the Batch Number field will be enabled so that you can select a specific committed Manual or Computer Checks batch.
  • Select All if you would like to include payroll checks generated in the Computer Checks and Manual Checks processes.
  • Select Computer if you would only like to include checks generated in a Computer Checks process (PR> Computer Checks).
  • Select Manual if you would like to include only checks generated in a Manual Checks batch (PR> Manual Checks) in the report.
• The Batch Number field is used to select the batch number if the batch you would like to include on the report. This field is only enabled when Computer or Manual is selected in the Batch Type drop-down menu.
• The Sort By drop-down menu is used to select order in which employees will display on the report.
  • Select Employee Number if you would like to order the employees on the report by employee number.
  • Select Last Name if you would like to order the employees on the report by their last names.
  • Select Department, Employee Number to sort the report first by department, and then by employee number. Employees will be grouped by department and display in employee number order within each department.
  • Select Department, Last Name to sort the report first by department, and then by last name. Employees will be grouped by department and display in last name alphabetical order within each department.
  • When Computer Checks are generated (PR> Computer Checks> Checks), the checks will print in the order defined in the Setup window (PR> Utilities> Setup> Checks tab> Computer Check Sort drop- down).
• The Timecard Date From and Timecard Date To fields are used to filter the timecard line items that display on the report. This will filter the time card line items that display on the report by the time card date entered on each line item.
  • The timecard date of each time card line item is set up using the Timecard Line Item window (PR> Computer Checks> Timecards> Select a timecard> Open a timecard line item).
  • The date attached to each time card line item will display in the Date column on the report.
• Check the Subtotal by day toggle to total the time card line items of each employee by the time card line item date. For example, if an employee has two time card line items with the same time card line item date, each of those line items will display on the report grouped together and then totaled on a separate line.
• Check the Include Uncommitted toggle to include uncommitted payroll on the report. This toggle will only be enabled if you enter a date in the Time Card Date From or Time Card Date To fields.
• The Include Premiums toggle is used to display the premium pay on each time card on separate detail line items. This will display each premium amount as a separate line item on the report. If there are aggregate premiums on the time cards, the aggregate premiums will display as pay items and will not display as separate detail line items on the report.
  • If you do not check this toggle, premium pay will display in the Premium column on each time card line item.
  • A premium is set up as an aggregate premium if there is a Yes in the Aggregate drop-down menu on the Premium Maintenance window (PR> Maintenance> Premiums).
• Check the Break by department toggle to include a page break between each department included in the report.
  • This toggle will only be enabled if one of the Department options is selected in the Sort By drop-down menu above.
• When a time card is generated, most of the information on the time card line item will populate with information from the employee record. For example, the hourly rate attached to the employee record (PR> Maintenance> Employee> Financial tab> Select the most recent revision> Hourly Rate field) will be used as the hourly rate on the time card line item. The information attached to the employee record that populates on the time card line item can be modified or overwritten based on the pay code attached to the line item, if a rate code has been attached to the line item or if the time card line item was manually modified when the time card line item was created.
  • For example, the Hourly Rate column on the Time Card Proof List displays the hourly rate that was used on the time card line item. The hourly rate that displays on the time card line item will not match the hourly rate attached to the employee record if there is a rate multiplier attached to the pay code (PR> Maintenance> Pay Code> Rate Multiplier field) or there is a rate code attached with an hourly rate (PR> Maintenance> Rate Code> Revisions section> Hourly Rate column).

3     Print the report.

• Once the required report settings have been specified, click the Print button to print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select Send PDF to Job Viewer to print the report in the default Springbrook format.
  • Select Send Excel to Job Viewer to export the report data to an Excel spreadsheet as unformatted data.
  • Select Send Excel (Formatted) to Job Viewer to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
• Click the Schedule icon   next to the Print button in order to schedule the report to generate at a later date and time.
  • Enter a Date and Time to generate the report and click SUBMIT.
• Users can also regenerate a report with the same configuration as a prior report via the report history section. This can help improve efficiency when an identical report is frequently generated.
  • Once a report has been generated, the date and time it was generated will display in the report history accessed via the Expand Arrow button on the right side of the window.
  • Expand the report history and click on a previous report record to automatically populate the report criteria with the criteria specified on the previously generated report. This section will display the last three times the report was generated.