Summary

The Generate Timesheet Approvals Batches tool is used to automate the creation of timesheet approval batches when using distributed time entry. Users can generate batches by department, supervisor, or custom group.

Step by Step

1     Open the Generate Timesheet Approvals Batches window (PR> Utilities> Generate Timesheet Approvals Batches).

2     Complete the Setting section. 

• Click the Schedule field search button to select an open pay schedule.
  • Pay schedules are created and maintained on the Pay Schedule Maintenance window.
• The Period field will populate with the selected period number and date range associated with pay schedule selected above.
• The Mode field is used to generate the timesheet approvals batches by department, supervisor, or custom.
  • If Department is selected:
    • A new batch will be created for each department using the next available batch number with no batch security set.
    • The Settings step of the new batch will populate with the pay schedule/period specified above.
    • The Select Timesheets step of the new batch will populate with the employee timesheets for all employees in the department.
  • If Supervisor is selected:
    • A new batch will be created for each supervisor using the next available batch number with no batch security set.
    • The Settings step of the new batch will populate with the pay schedule/period specified above.
    • The Select Timesheets step of the new batch will populate with the employee timesheets for all employees reporting to the supervisor.
  • If Custom is selected:
    • A new batch will be created for each record on the Timesheet Approval Group Settings window.
    • The Settings step of the new batch will populate with the pay schedule/period specified above.
    • The Select Timesheets step of the new batch will populate with the employee timesheets for all employees included in timesheet approval group.
• Click the Submit button to generate the Timesheets Approvals batches.