Summary

The Manual Check process is used to enter a check into the Payroll module that has been generated outside of the application and given to an employee. For example, during implementation the Manual Checks process is used to bring employee W-2 totals up to date from the previous software and input checks that were issued from the previous software. The Manual Checks process can also be used to enter an accrual adjustment. Click here for information on creating an accruals adjustment in the Manual Checks process.

Entering the check into a Manual Checks batch will create an employee history line item for the issued check and create a journal entry to record the transaction.

The Manual Checks process will not create a check unless you use the manual checks process to create an ACH/direct deposit. The Manual Checks process is integrated with the Clearing House Direct Deposit process in order to create ACH checks/direct deposits from a manual check. In order to create an ACH from a manual check, the employee must have a direct deposit deduction set up on their employee record and the amount of the direct deposit deduction must be manually entered onto the manual check when it is generated in the Timecards step of the Manual Checks process.