- The Account Search window will display all of the general ledger accounts that have been created in the application.
- Select the Fiscal Year of the chart of accounts you would like to maintain in the Fiscal Year field.
- Chart of accounts are maintained by fiscal year. GL accounts created in this window will be created in the fiscal selected in the Fiscal Year field.
- The ALFRE drop-down menu is used to filter the general ledger accounts that display in the window by ALFRE (assets, liabilities, fund balance, revenue, and expense) designation.
- General ledger accounts are given a specific ALFRE designation using accounts types. The ALFRE designation is attached to the account type and then the account type is attached to the general ledger account.
- Account types are created and maintained on the Account Type Maintenance window (GL> Maintenance> Account Types).
- Enter a general ledger account number in the Account field to filter the accounts that display in the window. The window will display all GL account numbers that occur after the GL account entered in the field.
- Enter an Alias to filter the displayed accounts by the user-defined account alias. Account aliases are attached to accounts on the General tab of the Chart of Accounts Maintenance window.
- Select Active, Inactive, or All from the Status drop-down menu to filter the displayed accounts by account status. Account status is determined by the Account is Active toggle on the General tab of the Chart of Accounts Maintenance window.
- The Keyword field is used to filter the accounts by a keyword from the account Description field.
- Use the * (asterisk) as a wild card to expand the search to include partial keywords. For example, if a user enters "Maintenance" in the Keyword field, the results will be limited to accounts that include "Maintenance" in the description. But if a user enters "Mai*" in the Keyword field, the results will include accounts that include "Maintenance" in the description as well as accounts that include terms such as "Mail" and "Main".
- Use "AND" and "OR" operators to narrow or expand the search results.
- For example, a search for "Tax and FICA" would return the "FICA Tax Payable" result. A search for "Tax or Taxes" would return "Tax Preparation" and "State Taxes" results.
- Click ADVANCED SEARCH to display the Account Type and Section Type fields for additional filtering options. These drop-down menu fields will display all the Account Types and Section Types in the application.
- The Section Type fields will display the user-configured field labels.
- Click the Search button after information has been entered into the search criteria section to filter the general ledger accounts that display in the window.
- Select an account and click EDIT to open the Chart of Accounts Maintenance screen for that account.
- Right-click on a GL Account Number to open the Chart of Accounts Maintenance screen for that account in a new tab or window.
- Click CREATE GL ACCOUNT create a new general ledger account in the fiscal year selected in the Fiscal Year field.
GL Account Search
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