Summary

There are five different budget types: requested, proposed, approved, adopted and current budget. Each budget type represents a unique budget amount and can be used to record and track the changes that are made to the budget as it moves from the early budgeting stages (requested or proposed) to an adopted budget (adopted), and to the budget of the current fiscal year (current budget). The Copy Budget Information feature is used to copy the budget amounts from one budget type to another. For example, you can use the Copy Budget Information process to copy the approved budget amounts to the adopted budget amounts.

The Copy Budget Information feature cannot be used to copy the budget amounts to the current budget. Once a budget has been copied to the adopted budget, the Fiscal Year End Reset process (GL> Utilities> Fiscal Year End Reset) will roll the adopted budget amounts to the current budget of the new fiscal year.

Step by Step

1     Open the Copy Budget Information window (GL> New Budget Info> Copy Budget Information).

2     Complete the Settings section.

• Select the budget you would like to copy in the Data to Copy drop-down menu.
• In order to apply the budget to the next fiscal year when the Fiscal Year End Reset process is run (GL> Utilities> Fiscal Year End Reset), all budget amounts must be in the Adopted column at the time of the rollover.
• Click the Submit button to copy the budget.
• You can view the copied budget amounts in the New Year Budget Amounts window (GL> New Budget Information> Edit New Year Budgets).