Summary

Group Budgeting is designed to provide an additional level of budget validation and visibility, such as at the department and account type level, beyond the standard GL account budget validation. TFollow the steps below to set up Group Budgeting.

Setting up Group Budgeting in the General Ledger Module

• The first step in setting up group budgeting is to update the Configure Group Budget section on the GL Setup screen. Here you will configure which Account Section should be used and if Account Types should also be considered when calculating group budgets.
• Section labels are dynamic, so the contents of the Account Section drop-down and can be configured on the Miscellaneous Field Label Maintenance screen (SS> Utilities> Miscellaneous Field Label Maintenance).

Display Group Budgets

• GL Chart of Accounts Maintenance
  •  Once Group Budgeting is enabled, users can check the Show Group Budget toggle on the Budget tab of the Chart of Accounts Maintenance screen to display a side-by-side comparison view of the account budget and the group budget.
• AP Invoices, PO Purchase Orders, PO Change Orders, and PO Requisitions
  • Once Group Budgeting is enabled the Show Group Budget toggle on the AP Setup (AP> Utilities> Setup> Invoices tab) and PO Setup (PO> Utilities> Setup> Purchase Orders tab) screens can be checked allowing users to validate against the accumulated Remaining Group Budget value in these processes.
  • After a GL Account is selected at the line-item level in the AP Invoices, PO Purchase Orders, PO Change Orders, and PO Requisitions processes, the Remaining Budget for the account will be displayed. When Group Budgeting has been configured, the Remaining Group Budget will also be displayed.

Validating Against Group Budgets in the Accounts Payable and Purchase Orders Processes

• Group Budget validations can be configured to present the user with a warning or stop error message when a line item with a GL Account would exceed the Group Budget amount in the AP Invoices, PO Purchase Orders, PO Change Orders, or PO Requisitions process. An accumulated budget for the specified Account Group, Account Type, or combination of both can be calculated based on the Validation rules that are set up on the AP Setup (AP> Utilities> Setup> Validation tab) and PO Setup (PO> Utilities> Setup> Validation tab) screens.