Summary

The Account Header Three Maintenance window is used to create level three account headers if you do not have a uniform chart of accounts (GL> Utilities> Setup> General tab> Uniform chart of accounts toggle). If you have a uniform chart of accounts, you will use Section (GL> Maintenance> Section) maintenance to create GL account headers. The Account Header Three Maintenance window is used in conjunction with the Account Header One and Account Header Two maintenance palette options.

Create the fund headers using the Account Header One Maintenance window. After the fund headers have been created, use the Account Header Two Maintenance window to create the department headers, and then use the Account Header Three Maintenance window to create the department level account headers.

Account headers are unique to each fiscal year just like GL accounts. When you create a new account header, make sure you create it in the correct fiscal year.

Step by Step

1     View the account headers that have been created.

• Open the Account Header Three Maintenance window (GL> Maintenance> Account Header Three).
• Select an account header in the data grid and the edit section will populate with the information attached to the selected account header.
• Select an account header and click Delete to delete the selected account header.
  • You cannot delete account headers that are attached to GL accounts.
• Click the Create Account Header Three button to create a new account header.

2     Create or modify an account header.

• You can either enter a level one and level two header into the window, or you can click the level two field search button to select both of those headers from a list. This will populate the level one and level two account header fields with the selected account header.
• Enter the level one account header in the top (Fund) field.
  • This account header must already be created using the Account Header One window (GL> Maintenance> Account Header One).
  • For example, if you would like to create a third level account header for fund number 05, enter 05 in this field.
  • The format of the first field depends on the format of the GL account numbers in your chart of accounts. The format of the GL account number is defined in the Setup window (GL> Utilities> Setup> General Tab> Account Format field).
• Enter the level two account header in the second (Department) field.
  • This account header must already be created using the Account Header Two window (GL> Maintenance> Account Header Two).
  • For example, if you would like to create a third level account header for department 150 in fund 10, enter 10 in the first field and 150 in the second field.
  • Just like the first field, the format of the second field depends on the format of the GL accounts.
• Enter the third level account header that you would like to create.
• Enter a description of the account header in the Description field. The account header description will display on reports.
  • The description can be up to 30 characters long.
• Click SAVE when complete to save the account headers.