Step by Step

1     Create a Journal Entries batch.

• Open the Journal Entries Batches window (GL> Journal Entries). The Batches window will display all the open Journal Entries batches.
• Click the Create New Batch button   to create a new batch. This will open the Create Batch window.
  • If there are open batches in the Journal Entries process, you can create a new batch without affecting the open batches.
• The Batch Month and Batch Year fields default to the current date and are used for reference only. The batch month and batch year do not affect the transaction or journal entry date of the transactions in the batch.
  • The fiscal period the transactions are posted to is determined by the journal Entry date entered during the Settings step (GL> Journal Entries> Settings).
• Click CREATE to create the new Journal Entries batch.

2     Open the Batch Overview page.

• The Batch Overview page provides a general overview of the selected batch.
• The left navigation menu displays all the steps in the Journal Entries process.
• In the main section you'll see information about batch steps that are currently processing, next available batch steps, and the last completed batch step.
  • Batch steps that are currently processing will display a blue indicator bar to alert you that the step has not yet completed.
  • Once the preceding batch step is complete, the next available batch steps will be enabled and you can select the next step you would like to run.
    • While some batch steps are optional, any batch step that includes the Required tag must be completed before the batch is allowed to proceed through to the Commit step.
• The Batch Outputs section on the right will display any reports or exports that have already been generated in the Journal Entries process.

3     Complete the Settings step.

• The Settings step is used to set the journal entry date of the journal entries you will create in the Journal Entries batch.
• Open the Settings window (GL> Journal Entries> Settings).
• The Period Type drop-down menu is used to select the type of period you would like to generate the journal entries in.
  • Select Standard if you would like to post the journal entries to a fiscal period.
  • Select Adjustment if you would like to post the journal entries in the batch to an adjustment fiscal period (fiscal period 13, 14 or 15). All entries posted to these adjustment fiscal periods will roll to the next year when the Refresh Beginning Balances or Fiscal Year End Reset processes are run.
    • This selection only applies to adjustments that you would like to post to an adjustment fiscal period. If you are making an adjustment, you are not required to post it to an adjustment fiscal period. For example, if you are creating a reversing journal entry and would like to post the reversal to a fiscal period and fiscal year based on the journal entry date, select Standard.
• The Journal Entry Date field determines the fiscal period and fiscal year the journal entries in the batch will be posted to. Enter a journal entry date.
• The Fiscal Period and Fiscal Year fields will populate with a fiscal period and fiscal year based on the selection in the Journal Entry Date field.
• Click the Submit button when complete.

4     Add journal entries to the batch.