Summary

The Unpaid Deposits Report displays deposits that have been generated on customer accounts but have not been paid. The report will display the customer information, post date of the deposit on the customer account, the deposit amount, partial payments made on the deposit, and the outstanding deposit amount.

Deposits are generated on customer accounts by billing a customer account using a deposit fee code. When a payment is entered on a deposit fee code (Cash Entry window in the Cash Receipts module), the deposit is paid and will display on the History tab of the customer account in the Deposit History section (UB> Maintenance> Account> History tab> Deposit History sub-tab).

Step by Step

1     Open the Unpaid Deposits Report window (UB> Reports> Unpaid Deposits).

2     Configure the report.

• The Cycles field is use to filter the customer accounts that display on the report by the billing cycle attached to the customer account.
  • Click the toggle next to the field title to select all of the billing cycles.
  • You can view the billing cycle attached to a customer account using the Account Master Maintenance window (UB> Maintenance> Account> Account tab> Billing Cycle field).
• The Account Status field is used to select the customer accounts that will display on the report by the account status.
  • You can view the account status of a customer account using the Account Master Maintenance window (UB> Maintenance> Account> Account tab> Status field).
• The Fee Code field is used to filter the customer accounts that display on the report by the deposit fee code used to generate the deposit amount. Only deposit fee codes will display in the fee code field.
  • Fee codes are set up as deposit fee codes using the Fee Code Maintenance window (UB> Maintenance> Fee Code> Deposit toggle).
• The Post Date column displays the post date of the deposit on the customer account.
• The Billed Amount column displays the deposit amount that is due on the account.
• The Paid Amount column will display the amount paid on the deposit fee code.
• The Outstanding column will display the amount left to be paid on the deposit.

3     Print the report.

• Once the required report settings have been specified, click the Print button   to print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select Send PDF to Job Viewer to print the report in the default Springbrook format.
  • Select Send Excel to Job Viewer to export the report data to an Excel spreadsheet as unformatted data.
  • Select Send Excel (Formatted) to Job Viewer to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
• Click the Schedule icon   next to the Print button in order to schedule the report to generate at a later date and time.
  • Scheduled printing has not yet been enabled for reports generated from process batches. This functionality will be released in an upcoming service pack.
• Users can also regenerate a report with the same configuration as a prior report via the report history section. This can help improve efficiency when an identical report is frequently generated.
  • Once a report has been generated, the date and time it was generated will display in the report history accessed via the Expand Arrow button   on the right side of the window.
  • Expand the report history and click on a previous report record to automatically populate the report criteria with the criteria specified on the previously generated report. This section will display the last three times the report was generated.