Summary

The Reset Net Meter Banks process is used to reset the banked consumption values and credit those values to the accounts.

Step by Step

1     Create a UB Adjustments and Fees batch.

• Open the Adjustments and Fees Batches window (UB> Adjustments and Fees). The Batches window will display all the open Adjustments and Fees batches.
• Click the Create New Batch button to create a new batch. This will open the Create Batch window.
  • If there are open batches in the Adjustments and Fees process, you can create a new batch without affecting the open batches.
• Enter a Batch Month and Batch Year. These fields will default to the current calendar period and calendar year and are used for reference only. The batch month and batch year do not affect the transaction or journal entry date of the transactions in the batch.
  • The fiscal period the transactions in the batch are posted to is determined by the Journal Entry date entered when creating the GL Distribution report (UB> Adjustments and Fees> GL Distribution).
• Click Create to create the new Adjustments and Fees batch.

2     Open the Batch Overview page.

• The Batch Overview page provides a general overview of the selected batch.
• The left navigation menu displays all the steps in the Adjustments and Fees process.
• In the main section you'll see information about batch steps that are currently processing, next available batch steps, and the last completed batch step.
  • Batch steps that are currently processing will display a blue indicator bar to alert you that the step has not yet completed.
  • Once the preceding batch step is complete, the next available batch steps will be enabled and you can select the next step you would like to run.
    • While some batch steps are optional, any batch step that includes the Required tag must be completed before the batch is allowed to proceed through to the Commit step.
• The Batch Outputs section on the right will display any reports or exports that have already been generated in the Adjustments and Fees process.

3     Reset the net meter banks.

• Open the Reset Net Meter Banks window (UB> Adjustments and Fees> Reset Net Meter Banks).
• Select the billing cycles you would like to include the process in the Cycles field. You can also reset the net meter banks on a single UB customer account by using the Account Number field.
  • Click the toggle next to the field title to select or deselect all the displayed cycles.
• Click the Account Number field search button   to reset net meter banks on a single customer account. This will open a window to select a customer account. Leave this field blank if you would like to reset net meter banks on customer accounts by billing cycles.
• Check the toggle for each Account Status you would like to include in the batch.
• The Transaction Date field is used to enter the transaction date of the reset.
  • The Transaction Date field will default to the current date, but you can modify the date if you would like to reset net meter banks to a different date.
• Select an Adjustment Type for the reset transaction.
  • Only adjustment types set up as Bill distribution adjustment types can be selected.
• The optional Service and Service Rate fields are used to select the service and the service rate that will be credited the amount of the banked consumption.
  • These fields allow organizations to control the rate used when applying credit for banked consumption. For example, if an organization credits customer banked consumption at the wholesale rate rather than the standard rate, the wholesale rate should be selected here.
• Click the Submit button factor the interest.
  • Once the process is complete, the interest transactions will display in the Input window (UB> Adjustments and Fees> Input).

4     View the reset net meter banks.

• After the Reset Net Meter Banks process is complete, the accounts that include meters that will have their net meter banks reset will populate in the Input window (UB> Adjustments and Fees> Input).
• Highlight a transaction and click Delete to delete the selected transaction.
• Highlight a transaction and click Edit to open the selected transaction. This will open the Cash Receipt Maintenance window.
  • The Cash Receipt Maintenance window will display the detail line items attached to the transaction.

5     Print a Proof List.

• Open the Proof List window (UB> Adjustments and Fees> Proof List) and print the Proof List Report.
• The Report Sort field is used to sort the Proof List by either Customer Number or Order of Input.
• Once the required report settings have been specified, click the Print button to print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select Send PDF to Job Viewer to print the report in the default Springbrook format.
  • Select Send Excel to Job Viewer to export the report data to an Excel spreadsheet as unformatted data.
  • Select Send Excel (Formatted) to Job Viewer to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
• Click the Schedule icon next to the Print button in order to schedule the report to generate at a later date and time.
  • Enter a Date and Time to generate the report and click SUBMIT.
• The Proof List will display the adjustment details associated with all of the accounts that will have their net meter banks reset.

6     Print a General Ledger Distribution Report.

• Open the GL Distribution window and print a GL Distribution report.
  • Enter the Journal Entry date for the GL Distribution report.
  • Select a detailed option in the Report Type drop-down menu if you would like to display the journal entry line item created by each customer account in the batch.
  • Select a summary option if you would like to display the net journal entry created by all the transactions in the batch.
  • Once a Report Type is selected for a GL Distribution report, that report type will be automatically set as the default for all UB GL Distribution reports.
• Once the required report settings have been specified, click the Print button   to print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select Send PDF to Job Viewer to print the report in the default Springbrook format.
  • Select Send Excel to Job Viewer to export the report data to an Excel spreadsheet as unformatted data.
  • Select Send Excel (Formatted) to Job Viewer to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
• Click the Schedule icon next to the Print button in order to schedule the report to generate at a later date and time.
  • Enter a Date and Time to generate the report and click SUBMIT.

7     Commit the batch.

• Open the Commit window (UB> Adjustments and Fees> Commit) and commit the batch.