Summary

The Department Maintenance window is used to create and maintain departments. Department codes are used to group employees together into departments and are attached to employee records using the Employee Maintenance window (PR> Maintenance> Employee).

Department codes can be used in the Payroll module to filter the employees that display on almost every report in the Payroll module. This allows you to generate Payroll reports by department and distribute those reports to department managers.

Departments can be used in the Human Resources module to control the wages and salaries of employees in a department. For example, you can use the Position Control feature to set up the positions that are available in each department. As employees are hired, employees with fill in open positions.

Step by Step

1     View the departments.

• Highlight a department in the left section of the window and the fields in the Edit section will populate with the information attached to the selected department.
• Highlight a department and click the Delete button or press DELETE to delete the selected department.
  • You cannot delete a department that is attached to an employee record. Remove the department for the employee records (PR> Maintenance> Employee) and then delete the department. If you do not know which employee is attached to a department, go to the Employee Selection window (PR> Maintenance> Employee) and sort the employees by department. This will display the employees that are attached to each department code.

2     Create a new department.

• Click the Create Department button to create a new department. This will create a new line item in the left section of the window and the fields in the Edit section will be blank in order to add the department information.
• Enter a Department Code. The department code can be up to eight alphanumeric characters long.
• Enter a Description. The description can be up to 30 characters long.
• Enter a Location for the department or click the field search button   to select a location from a list.
• Enter a Purchase Agent to associate a purchasing agent with the department.
  • If this department is attached to a purchase order, the Purchase Agent will automatically populate on the purchase order.
• Click SAVE or press ENTER when complete to save the department.