Summary

The Enter Deposits page is used to record transactions that affect a bank account but are not recorded in the Bank Reconciliation module because the transaction is not processed through the Cash Receipts, Accounts Payable, Clearing House or Payroll module. These transactions may include bank balance transfers, bank charges, or checks returned non-sufficient funds.

Transactions entered in the Bank Reconciliation module from the Enter Deposit window will not create a transaction in any other Springbrook module. For example, if you have created an adjustment to reverse a check received on a payment in the Cash Receipts module that was returned NSF, entering the adjustment does not reverse the payment on the customer account. The adjustment will only update the current balance on the bank account when the adjustment is cleared. In order to create an adjustment on the customer account and charge an NSF fee, you will have to do that in another module. If the customer account was a UB module account, you can create the payment adjustment using the Adjustment Input Wizard (UB> Adjustments and Fees> Input).

After the transaction has been created, it can be cleared using the Clear Transactions process (BR> Clear Transactions). The deposit will not affect the current balance of a bank account until the transaction is cleared.

Adjustments and deposits entered into the Enter Adjustment Maintenance window cannot be modified once they are saved. The transactions can only be deleted.

You can view a report of deposit transactions using the Deposit History Report (BR> Reports> Deposit History). You can also create an MS Excel spreadsheet of the deposits that display in the Deposit Maintenance window by right clicking on the grid and selecting Export to MS Excel Spreadsheet. Deposits created using this process will not display on the Detail Disbursement Report (BR> Reports> Detail Disbursement), Uncleared Checks by Fund Report (BR> Reports> Uncleared Checks by Fund) and Board Audit Report (BR> Reports> Board Audit Report).

Step by Step

1     View the adjustments/deposits that have already been created.

• Open the Enter Deposit page (BR> Utilities> Enter Deposits).
• The Enter Deposit page will display the Bank Account, Deposit Date, and Deposit Amount for all deposits and adjustment transactions. Checks will not display in this window.
• Use the data grid options to organize or group the data.
• Click the Delete button to delete the selected transaction. You can also delete a transaction after opening the transaction details in the Deposit section.
• Click the Add New button   to add a new deposit to the window.

2     Create a new adjustment/deposit transaction.

• Enter a Bank Account or click the Search button   to select a bank account from a list.
  • Bank accounts are created and maintained in the Bank Account Maintenance window (SS> Maintenance> Bank Account).
• The Account Number field will populate with the account number specified on the selected Bank Account.
• The Current Balance field will populate with the current balance of the selected bank account.
  • The Current Balance will only include cleared transactions and will generally display the previous months ending bank balance if you clear transactions when you receive your banking statements.
• Enter a Comment to explain or identify the transaction.
• Enter the amount of the adjustment or deposit in the Deposit Amount field. The amount of the adjustment or deposit can be a positive or negative number.
• Enter a Deposit Date. The deposit date will be used as the check date when the deposit is cleared using the Clear Transactions process.
• Click the SAVE button when complete in order to save the new deposit transaction.
  • After creating the deposit, you can clear the deposit using the Clear Transactions process (BR> Clear Transactions). The deposit will not affect the current balance of the bank account until the deposit has been cleared.
• Repeat this process to add additional deposits or click the CANCEL button to close the Add Deposits pane and return to the Enter Deposits page.