Summary

The Uncleared Checks by Fund Report will display Accounts Payable and Payroll checks that have not been cleared using the Clear Transactions process (BR> Clear Transactions). Checks or deposits created in the Bank Reconciliation module will not display on this report because they do not create a journal entry. Checks included on the report will be grouped and totaled by fund. All checks with a check date prior to a user-defined value will display on the report. Voided checks will not be included on the report.

This is a required report for counties in the state of Missouri.

Step by Step

1     Open the Un-cleared Checks by Fund window (BR> Reports> Checks by Fund).

2     Configure the report.

• Enter the Check Date of the checks you would like to include in the report. All checks with a check date equal to or less than the check date entered in this field will be included on the report.
  • The report will display cleared and un-cleared checks from both the Accounts Payable and Payroll modules but it will not display voided checks.
  • The value in the Check Date field will be saved when the report is generated and will populate in the field the next time the Un-cleared Checks by Fund window is opened.

3     Print the report.

• Once the required report settings have been specified, click the Print button to print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select Send PDF to Job Viewer to print the report in the default Springbrook format.
  • Select Send Excel to Job Viewer to export the report data to an Excel spreadsheet as unformatted data.
  • Select Send Excel (Formatted) to Job Viewer to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
• Click the Schedule icon next to the Print button in order to schedule the report to generate at a later date and time.
  • Scheduled printing has not yet been enabled for reports generated from process batches. This functionality will be released in an upcoming service pack.
• Users can also regenerate a report with the same configuration as a prior report via the report history section. This can help improve efficiency when an identical report is frequently generated.
  • Once a report has been generated, the date and time it was generated will display in the report history accessed via the Expand Arrow button   on the right side of the window.
  • Expand the report history and click on a previous report record to automatically populate the report criteria with the criteria specified on the previously generated report. This section will display the last three times the report was generated.