Summary

The Detail Disbursements Report displays a listing of disbursements by fund. The report can include disbursements from the Payroll and AP module, but it will not include checks created in the Bank Reconciliation module (BR> Utilities> Enter Checks).

The Detail Disbursement Report displays the offset account to cash, not the cash entry side of the disbursements.

Step by Step

1     Open the Detail Disbursements window (BR> Reports> Detail Disbursements).

2     Configure the report.

• Select the funds you would like to include on the report in the Funds field. You can also click the toggle next to the field title to select/deselect all the displayed funds.
• The Start Date and End Date fields are used to filter the disbursements that display on the report by check date.
• Select the checks you would like to include on the report in the System drop-down menu.
  • Select All to include Payroll and Accounts Payable module checks on the report.
• The Purpose column on the report will display the description of the disbursement. If the check is an AP module check, the Purpose column will display the description entered on the invoice line item.

3     Print the report.

• Once the required report settings have been specified, click the Print button to print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select Send PDF to Job Viewer to print the report in the default Springbrook format.
  • Select Send Excel to Job Viewer to export the report data to an Excel spreadsheet as unformatted data.
  • Select Send Excel (Formatted) to Job Viewer to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
• Click the Schedule icon   next to the Print button in order to schedule the report to generate at a later date and time.
  • Scheduled printing has not yet been enabled for reports generated from process batches. This functionality will be released in an upcoming service pack.
• Users can also regenerate a report with the same configuration as a prior report via the report history section. This can help improve efficiency when an identical report is frequently generated.
  • Once a report has been generated, the date and time it was generated will display in the report history accessed via the Expand Arrow button on the right side of the window.
  • Expand the report history and click on a previous report record to automatically populate the report criteria with the criteria specified on the previously generated report. This section will display the last three times the report was generated.