Summary

The Reprint Invoices report is used to print committed invoices that originated from the AR Invoice process (AR> Invoices).

Invoices created through the Adjustment process (AR> Adjustments) cannot be reprinted.

Step by Step

1     Open the Reprint Invoices Report window (AR> Reports> Reprint Invoices).

2     Configure the report.

• Enter a Batch number to filter the invoices by batch number. Click the field search button   to select a batch from a list.
• Enter a range of invoices to print in the Invoice From and Invoice To fields or leave the fields blank to reprint all invoices. Enter an invoice number in only the Invoice From or the To fields to set an upper or lower limit.
• Use the Printer Adjustment field to adjust where the first line of the invoice will print. If you adjust the alignment of the invoices you may want to print a test invoice before printing a large batch.
  • Zero is the system default. Adjusting the value up will move the first line of the invoice up on the printed page and adjusting the value down will move the first line down.
• Select how you want the logo to display in the Logo Options field.
  • Select All Pages to display the logo on all pages of the report.
  • Select First Page Only if you would like to display the logo on the first page of an invoice only. If the invoice is more than one page, the logo will not display on the second page and the space where the logo normally prints will be blank, shifting all fields on the second page up.
  • Select Don't Print and Leave Room if you would like to leave the space that the logo normally prints in on the top of every page, but leave the logo off the invoices. If the invoice is more than one page, the spacing on the second page will be the same as the first. Choose this option if you are using pre-printed invoice stock with a logo at the top of every page.
  • Select Don't Print and Don't Leave Room if you would like to print the invoices without logos or blank spaces.
• Select how the invoices are sorted in the Sort By field. The invoices can be sorted by invoice number, account number, or customer number.
• Detail line items on the invoice will sort by detail ID number.
• Check the Print Perforation Line toggle to print a perforation line at the top of the returnable section of the invoice.
• Check the Print Previous and Total Account Balance toggle to include the previous and total account balances on the invoice. The previous balance will print above the fee and invoice totals.
• Click the Address 1 field search button in the Remit Address section to attach a remit address to the memo. Remit addresses are created and maintained in the Remit Address Maintenance window (AR> Maintenance> Remit Address).

3     Print the report.

• Once the required report settings have been specified, click the Print button to print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select Send PDF to Job Viewer to print the report in the default Springbrook format.
  • Select Send Excel to Job Viewer to export the report data to an Excel spreadsheet as unformatted data.
  • Select Send Excel (Formatted) to Job Viewer to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
• Click the Schedule icon next to the Print button in order to schedule the report to generate at a later date and time.
  • Enter a Date and Time to generate the report and click SUBMIT.