Summary

The Fee Maintenance window is used to create and maintain fee codes. These fee codes are then attached to parking tickets in order to levy parking fines. Follow this process to create a parking ticket fee.

Step by Step

1     View the existing PT fees.

• The Fee Selection window (PT> Maintenance> Fees) displays all of the fees created in the PT Module.
• Highlight a fee and click the Delete icon or press DELETE to delete the selected fee.
  • Fees that are attached to parking tickets or other fees as penalty fees cannot be deleted.
• Highlight a fee and click the Modify icon to edit the selected fee.
• Click the Create icon to open the Fee Maintenance window.

2     Create a new fee. 

• Enter a unique Fee Code for the new fee.
  • This field can accommodate up to 8 alphanumeric characters. Once the fee has been saved, this field cannot be edited.
• Enter an optional Description for the fee.
  • This field can accommodate up to 60 alphanumeric characters and will be displayed on the parking ticket when the citation is issued.
• Select the Fee Type from the drop-down menu.
  • Select Standard if you would like to create a standard flat rate fee that will be levied when a parking ticket is issued. This will enable the Fixed Amount field below.
  • Select Penalty if you would like to create a fee that can be used to penalize individuals that have failed to pay parking tickets by the specified due date. This will enable the Rates section below.
• Enter an amount in the Fixed Amount field if you are creating a standard fee. This fee code will be used for a transaction that is usually the same dollar amount.
  • This field is only enabled when creating a Standard fee.
• Enter a Payment Priority or click the field label to choose one from a list. This is a required field.
  • Payment priority codes determine the order in which fees are paid. Payment priorities are created and maintained on the Payment Priority Maintenance window (PT> Maintenance> Payment Priority).
• Attach a Revenue Account and Cash Account to the fee. These accounts must be designated in order to create the fee.
• If you would like to attach a Penalty Fee to the new fee, enter one in the Penalty Fee field or click the field label to choose one from a list. Penalty fees are generally attached to PT fees to assess penalties on delinquent parking tickets.
  • If the Fee Selection window does not display a penalty fee, you will need to create one before it can be attached to another fee. This field will only be enabled when creating a standard fee.
• The Disabled toggle is used to retire a fee from use without deleting it.
  • If this toggle is checked, the fee will not be available when issuing a parking ticket. This toggle is unchecked by default.

3     Add rates to a penalty fee.

• The Rates section of the Fee Maintenance window is used when creating a penalty fee. This section will not be enabled when creating a standard fee.
• Click the Create icon to create a new rate line item.
• Enter the range values in the Greater Than and Through fields.
  • These values will designate the lower and upper limits of each penalty fee tier.
  • For example, a three-tier late fee might include ranges of 0 - 15 days, 15 - 30 days and 30 - 45 days. In this case, you would need to create a new rate line item for each of these ranges. The high limit a lower tier should match the low limit of the next tier.
• Check the Or Over toggle if you want the range to apply to unit values that are greater than the upper range entered in the Through field.
• Enter a Rate for the fee.
  • The percentage in the Rate field will be multiplied by the past due amount.
• Click the Save icon when complete.