Summary

The Detail Distribution report displays transaction details and distributions for a filtered set of transactions associated with fixed assets.

Step by Step

1Open theDetail DistributionReport (FA Reports Detail Distribution).

2Configure the report.

• Check eachLocationyou would like to include in the report. At least one location must be selected in order to process the report.
  • Check the toggle in the section header to select or deselect all the displayed locations. Header toggles can also be used to select or deselect the included statuses and types.
  • The location is specified on the Fixed Asset Maintenance window (FA Maintenance Fixed Asset General tabLocationfield).
  • Locations are created and maintained on the Location Maintenance window (FA Maintenance Location).
• Check eachStatusyou would like to include in the report. At least one status must be selected in order to process the report.
  • The asset status is set on the Fixed Asset Maintenance window (FA Maintenance Fixed Asset General tabStatusdrop-down menu).
• Check each transactionTypeyou would like to include in the report. At least one transaction type must be selected in order to process the report.
  • Transactions can be viewed on the Transactions tab of the Fixed Asset Maintenance window.
• Select the type of report you would like to run from theReport Modedrop-down menu.
  • The Summary report displays the Account, Description, Debit Amount and Credit Amount. The report also provides a report total.
  • The Detail report displays the Asset, Transaction Type, Transaction Description, Transaction Date, Fiscal Year, Fiscal Period, Debit Amount and Credit Amount. The report also provides a report total.
• TheFiscal Year From,Fiscal Year To,Fiscal Period FromandFiscal Period Tofields are used to filter the transactions included in the report by fiscal year and fiscal period.
  • The Fiscal Year From and Fiscal Year To fields will default to the current fiscal year.
  • The Fiscal Period From field will default to 1. The Fiscal Period To field will default to 12.
• TheTransaction Date FromandTransaction Date Tofields are used to filter which transactions will be included in the report by transaction date.
  • You can view the date of a transaction on the Fixed Asset Maintenance window (FA Maintenance Fixed Assets Transactions tab Transaction Date column).
• TheClassfield is used to filter the report by the class attached to the fixed assets.
  • Classes are attached to fixed assets on the Fixed Asset Maintenance window (FA Maintenance Fixed Asset General tabClassfield).
  • Classes are created and maintained on the Class Maintenance window (FA Maintenance Class).
• TheDepartmentfield is used to filter the report by the department attached to the fixed assets.
  • Departments are attached to fixed assets on the Fixed Asset Maintenance window (FA Maintenance Fixed Asset General tabDepartmentfield).
  • Departments are created and maintained on the Department Maintenance window (SS Maintenance Department).
• TheAsset FromandAsset Tofields are used to filter the report by fixed asset number.
  • Enter a fixed asset number or click the field search buttonto select one from a list.
• TheCharacterfields can be used to filter the assets by the values specified in the miscellaneous fields on the assets (FA Maintenance Fixed Asset Miscellaneous tab).

3Print the report.

• Once the required report settings have been specified, click the Print buttonto print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select PDF to print the report in the default Springbrook PDF format.
  • Select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once a print option is selected, that option will automatically be selected the next time you access the report. For example, if you select Excel from the drop-down menu, the next time you access the report the Excel button will be displayed by default.
• Click the Schedule iconnext to the Print button in order to schedule the report to generate at a later date and time.
  • Enter a Date and Time to generate the report and clickSUBMIT.
• Users can also regenerate a report with the same configuration as a prior report via the report history section. This can help improve efficiency when an identical report is frequently generated.
  • Once a report has been generated, the date and time it was generated will display in the report history accessed via the Expand Arrow button on the right side of the window.
  • Expand the report history and click on a previous report record to automatically populate the report criteria with the criteria specified on the previously generated report. Hover over the Info icon to view the parameters on the previous report.
  • This section will display the last three times the report was generated.