Summary

The Asset listing report displays the book value and depreciation of a filtered list of assets.

Step by Step

1     Open the Asset Listing Report (FA> Reports> Asset Listing).

2     Configure the report. 

• Check each Status you would like to include in the report. At least one status must be selected in order to process the report.
  • Click the toggle in the section header to select all of the displayed statuses.
  • The asset status is set on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Status drop-down menu).
• Check each Location you would like to include in the report. At least one location must be selected in order to process the report.
  • The location is specified on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Location field).
  • Locations are created and maintained on the Location Maintenance window (FA> Maintenance> Location).
• The Asset From and Asset To fields are used to filter the report by fixed asset number.
  • Enter a fixed asset number or click the field search button to select one from a list.
• The Transaction Date From and Transaction Date To fields are used to filter which depreciation transactions will be included in the Period Depreciation column on the report. Depreciation not included in the Period Depreciation column will display in the Before Period Depreciation column on the report.
  • The depreciation transactions are filtered by the transaction date.
  • You can view the transaction date of a depreciation transaction on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Assets> Transaction tab> Transaction Date column).
• The Class field is used to filter the report by the class attached to the fixed assets.
  • Classes are attached to fixed assets on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Class field).
  • Classes are created and maintained on the Class Maintenance window (FA> Maintenance> Class).
• The Department field is used to filter the report by the department attached to the fixed assets.
  • Departments are attached to fixed assets on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Department field).
  • Departments are created and maintained on the Department Maintenance window (SS> Maintenance> Department).
• The Depreciation drop-down menu is used to determine if the report will include all assets, only assets set to depreciate or only assets set not to depreciate.
  • An asset's depreciation setting is set up on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Depreciation drop-down menu).
• Check the Adjust for Mass Asset Depreciation toggle to subtract the Disposed Depreciation value from the Adjusted Cost, Period Depreciation, and Total Depreciation values displayed on the report.
• The remaining fields can be used to filter the assets by miscellaneous fields.
• The report will display the Asset number, Description, Purchase Date, Life, Adjusted Cost, Before Period Depreciation, Period Depreciation, Total Depreciation and Book Value. The report will also provide totals for the cost, depreciation and value amounts.

3     Print the report.

• Once the required report settings have been specified, click the Print button to print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select PDF to print the report in the default Springbrook PDF format.
  • Select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once a print option is selected, that option will automatically be selected the next time you access the report. For example, if you select Excel from the drop-down menu, the next time you access the report the Excel button   will be displayed by default.
• Click the Schedule icon next to the Print button in order to schedule the report to generate at a later date and time.
  • Enter a Date and Time to generate the report and click SUBMIT.
• Users can also regenerate a report with the same configuration as a prior report via the report history section. This can help improve efficiency when an identical report is frequently generated.
  • Once a report has been generated, the date and time it was generated will display in the report history accessed via the Expand Arrow button   on the right side of the window.
  • Expand the report history and click on a previous report record to automatically populate the report criteria with the criteria specified on the previously generated report. This section will display the last three times the report was generated.