Summary

The Cash Drawer Report displays a list of receipts grouped by either operator or workstation and can be filtered by receipt date, batch number, receipt commit status, void status, station and operator.

If the report is processed in Detail format, the report displays the receipt and payment type total for each receipt included in the report. If the report is processed in summary format, the report only displays the total receipts by payment type.

The Cash Drawer Report will not display the detail line items on each receipt. If you would like to view the detail line items, generate a Receipt Listing Report (CR> Reports> Receipt Listing).

Step by Step

1     Open the Cash Drawer Report window (CR> Reports> Cash Drawer Report).

2     Configure the report.

• Enter a Batch or click the search icon next to the Batch field to select a CR module Cash Receipts batch from a list and filter the report by a batch. This will open the Batch Selection window.
  • There is a filter on the Batch Selection window that allows you to filter the batches that display in the window by committed and uncommitted batches.
• Select the level of detail you would like to display on the report in the Type drop-down menu.
  • The Detail report will display the receipt number, customer number, receipt amount, change returned to the customer and total receipt for each receipt included in the report.
  • The Summary report will display receipts totaled by payment type rather than the total of each receipt.
• Enter a date in the Date From and/or the Date To fields to filter the report by receipt date. This will filter the receipts that display in the report by receipt date.
  • When receipts are created, the receipt date is entered in the Date field in the Receipt Information section on the Cash Entry window in the Cash Receipts module.
• Select how you would like receipts grouped and totaled in the Total By field.
  • Select an Operator from the drop-down menu to group and total the receipts that display on the report by CR module operator. This will group the receipts by operator and then by station. All of the receipts entered by an operator, no matter which station was used to enter the receipt, will be totaled together by payment type in a summary section. The report will also display report totals of each payment type.
    • CR module operators are set up on the Operator Maintenance window (CR> Maintenance> Operators).
  • Select a CR module Station from the drop-down menu to group and total the receipts that display in the report by a CR module station. This will group the receipts by station and then by operator. All of the receipts entered on a station, no matter which operator created the receipt, will be totaled together by payment type in a summary section. The report will also display report totals of each payment type.
    • CR module stations are set up on the Station Maintenance window (CR> Maintenance> Stations).
• Select a Station in the drop-down menu to filter the receipts that display on the report by the station that was used to create them.
• Select an Operator in the drop-down menu to filter the receipts that display on the report by the operator that created the receipt.
• The Receipt Status drop-down menu is used to select the status of the receipts that display on the report.
  • Select Valid to include only valid receipts on the report. Valid receipts are receipts that have not been voided.
  • Select Void to include only voided receipts on the report.
    • Receipts are voided in the Enter Receipts window (CR> Cash Receipts).
• Select the Commit Status of the receipts you would like to display in the report in the drop-down menu.
  • Select Committed in you only want to include committed receipts on the report. Receipts are committed in CR> Cash Receipts> Commit.
  • If you selected a committed or uncommitted batch in the Batch field, you do not have to select a commit status from the drop-down menu.

3     Print the report.

• Once the required report settings have been specified, click the Print button to print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select Send PDF to Job Viewer to print the report in the default Springbrook format.
  • Select Send Excel to Job Viewer to export the report data to an Excel spreadsheet as unformatted data.
  • Select Send Excel (Formatted) to Job Viewer to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
• Click the Schedule icon next to the Print button in order to schedule the report to generate at a later date and time.
  • Scheduled printing has not yet been enabled for reports generated from process batches. This functionality will be released in an upcoming service pack.
• Users can also regenerate a report with the same configuration as a prior report via the report history section. This can help improve efficiency when an identical report is frequently generated.
  • Once a report has been generated, the date and time it was generated will display in the report history accessed via the Expand Arrow button on the right side of the window.
  • Expand the report history and click on a previous report record to automatically populate the report criteria with the criteria specified on the previously generated report. This section will display the last three times the report was generated.
• If the report has been printed in detail, the report will display the receipt number, void status, customer number, payment method, change on the transaction and the receipt amount.
  • The report will display all of the receipts in the report totaled by payment type and will total either by station or operator.
• If the report has been printed in summary format, it will only display the receipts totaled by payment type and grouped by either station or operator. The summary version of the report will not display individual receipts.