Summary

The Batch Summary Report is used to display Cash Receipts batches grouped by workstation or operator. The report contains the batch number, batch date, batch status (committed or uncommitted), number of receipts in the batch and batch total.  Each batch displays on the report as a single line item, so the report does not display the receipt detail.

Step by Step

1     Open the Print Batch Summary Report window (CR> Reports> Batch Summary).

2     Configure the report.

• The Batch From and Batch To fields are used to select a specific Cash Receipts batch or a range of batches. Click the search icon   next to the Batch From or Batch To fields to find an existing batch. This will open a Batch Selection window. If you leave the fields empty, the report will display all batches that fall within the other criteria selected on this screen.
• The Date From and Date To fields are used to filter the receipts that display on the report by receipt date.
  • The batch totals on the Batch Summary Report will only include receipts that have been included on the report. If the receipt date of the receipts in a batch vary, filtering the report by receipt date may exclude receipts from a batch. This means the Batch Summary total will not equal the total receipts in the batch. For example, if an over/short type code receipt was entered with a receipt date of 07/02/21, but all of the other receipts in the batch have a receipt date of 07/01/21, filtering the batch by receipt date 07/01/21 will exclude the over/short adjustment from the report.
• The Total By drop-down menu is used to select how you would like the report the total.
• The Station drop-down menu is used to filter the receipts that display in the report by the station that was used to generate the receipt. Select a station from the drop- down menu to include only receipts generated on that workstation on the report.
  • Stations are created and maintained in the Station Maintenance window (CR> Maintenance> Station).
• The Operator drop-down menu is used to filter the receipts that display on the report by the operator that entered the receipt. Select an operator from the drop-down menu to view only receipts entered by that operator.
  • Cash Receipts module operators are creating and maintained in the Operator Maintenance window (CR> Maintenance> Operator).
• The Receipt Status drop-down menu is used to filter the receipts that display on the report by void status.
  • Select Valid if the report should only include receipts that have not been voided.
  • Select Void if the report should only include receipts that have been voided.
  • Select All to include receipts of all statuses on the report.
• The Commit Status drop-down menu is used to filter the receipts that display on the report by the commit status of the batch they have been generated in.
  • Select Committed if only committed receipts should display on the report. Receipts are committed when the Commit step of the Cash Receipts palette (CR> Cash Receipts> Commit) is complete.

3     Print the report.

• Once the required report settings have been specified, click the Print button   to print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select Send PDF to Job Viewer to print the report in the default Springbrook format.
  • Select Send Excel to Job Viewer to export the report data to an Excel spreadsheet as unformatted data.
  • Select Send Excel (Formatted) to Job Viewer to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
• Click the Schedule icon next to the Print button in order to schedule the report to generate at a later date and time.
  • Scheduled printing has not yet been enabled for reports generated from process batches. This functionality will be released in an upcoming service pack.
• Users can also regenerate a report with the same configuration as a prior report via the report history section. This can help improve efficiency when an identical report is frequently generated.
  • Once a report has been generated, the date and time it was generated will display in the report history accessed via the Expand Arrow button on the right side of the window.
  • Expand the report history and click on a previous report record to automatically populate the report criteria with the criteria specified on the previously generated report. This section will display the last three times the report was generated.