Summary

Account types are groupings of general ledger accounts that determine the ALFRE (asset, liability, fund balance, revenue and expense) designation of the account. Account types created in the Account Type Maintenance window will be available in all fiscal years and are attached to general ledger accounts when they are created (GL> Maintenance> Chart of Accounts> General tab> Account Type field).

After you have created the account types, you can create a list of them by generating the Account Type report (GL> Reports> Account Type).

Step by Step

1     Open the Account Type Maintenance window (GL> Maintenance> Account Type).

• The Account Type Maintenance window will display all account types. Account Types are not set up by fiscal year.
• Use the arrow keys on the keyboard to select an account type and the fields in the Maintenance section will populate with the information of the selected account type.
• Highlight an account type and press DELETE to delete an account type. If an account type is attached to a general ledger account it cannot be deleted.
  • You can also delete an account type by clicking the Delete icon  .
• Press INSERT to create a new account type. This will add a new line to the window and the fields in the Maintenance section of the window will be blank.

2     Create an Account Type.

• Enter an Account Type. The account type can be up to three alphanumeric characters long.
• Enter a Description. The account type description can be up to 30 characters long.
• Select an ALFRE designation from the drop-down menu.
  • The ALFRE field will default to asset because it is the first selection in the drop-down menu. Make sure to select a different designation if the account type will be attached to asset GL accounts.
  • The ALFRE designation will determine how the GL accounts attached to the account type will be used.
• Click the Save icon when complete.