Summary

The Account Header One Maintenance window is used to create level one (generally fund) account headers if you do not have a uniform chart of accounts (GL> Utilities> Setup> General tab> Uniform chart of accounts toggle). If you have a uniform chart of accounts, you will use Section (GL> Maintenance> Section) maintenance to create GL account headers. The Account Header One Maintenance window is used in conjunction with the Account Header Two and Account Header Three maintenance palette options.

Create the fund headers using the Account Header One Maintenance window. After the fund headers have been created, use the Account Header Two Maintenance window to create the department headers, and then use the Account Header Three Maintenance window to create the third level account headers.

Account headers are unique to each fiscal year just like GL accounts. When you create a new fund, make sure you create the account header in the correct fiscal year.

Step by Step

1     View the account headers that have been created.

• Open the Account Header One Maintenance window (GL> Maintenance> Account Header One).
• Select a fiscal year in the drop-down menu at the top of the window and click the Refresh icon to populate the window with the created account headers.
  • Account headers are unique to each fiscal year just like GL accounts, so make sure you are creating the fund headers in the correct year.
• Highlight an account header in the left section of the window and the Maintenance section will populate with the information attached to the selected account header.
• Highlight an account header and press DELETE or click the Delete icon to delete the selected account header.
  • You cannot delete account headers that are attached to GL accounts.
• Press INSERT or click the Create icon to create a new account header. This will create a new line item in the left section of the window and the fields in the Maintenance section will be enabled to enter the account header information.

2     Create or modify an account header.

• Enter the account header you would like to create in the Fund field.
  • For example, if you would like to create a new fund with an account header of 15, enter 15 in the Fund field.
  • The format of the Fund field depends on the format of the GL account numbers in your chart of accounts. The format of the GL account number is defined in the Setup window (GL> Utilities> Setup> General Tab> Account Format field).
• Enter a description of the account header in the Description field. The account header description will display on reports.
  • For example, if the fund is only used for capital projects, enter Capitol Projects in the Description field.
  • The description can be up to 30 characters long.
• Press ENTER or click the Save icon when complete to save the account headers.
• After you have created level one account headers, use the Account Header Two Maintenance window to create level two account headers.