Summary

The Detail Distribution report displays transaction details and distributions for a filtered set of transactions associated with fixed assets.

Step by Step

1     Open the Detail Distribution Report (FA> Reports> Detail Distribution).

2     Configure the report.

• Check each Location you would like to include in the report. At least one location must be selected in order to process the report.
  • By default, all locations will be selected. The Select All and Deselect All icons can be used to select or deselect all the displayed locations. These icons can also be used to select or deselect the included statuses and types.
  • The location is specified on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Location field).
  • Locations are created and maintained on the Location Maintenance window (FA> Maintenance> Location).
• Check each Status you would like to include in the report. At least one status must be selected in order to process the report.
  • The asset status is set on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Status drop-down menu). 
• Check each transaction Type you would like to include in the report. At least one transaction type must be selected in order to process the report.
  • Transactions can be viewed on the Transactions tab of the Fixed Asset Maintenance window.
• Select the type of report you would like to run from the Report Mode drop-down menu.
  • The Summary report displays the Account, Description, Debit Amount and Credit Amount. The report also provides a report total.
  • The Detail report displays the Asset, Transaction Type, Transaction Description, Transaction Date, Fiscal Year, Fiscal Period, Debit Amount and Credit Amount. The report also provides a report total.
• The Fiscal Year From, Fiscal Year To, Fiscal Period From and Fiscal Period To fields are used to filter the transactions included in the report by fiscal year and fiscal period.
  • The Fiscal Year From and Fiscal Year To fields will default to the current fiscal year.
  • The Fiscal Period From field will default to 1. The Fiscal Period To field will default to 12.
• The Transaction Date From and Transaction Date To fields are used to filter which transactions will be included in the report by transaction date.
  • You can view the date of a transaction on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Assets> Transactions tab> Transaction Date column).
• The Class field is used to filter the report by the class attached to the fixed assets.
  • Classes are attached to fixed assets on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Class field).
  • Classes are created and maintained on the Class Maintenance window (FA> Maintenance> Class). 
• The Department field is used to filter the report by the department attached to the fixed assets.
  • Departments are attached to fixed assets on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Department field).
  • Departments are created and maintained on the Department Maintenance window (SS> Maintenance> Department). 
• The Asset From and Asset To fields are used to filter the report by fixed asset number.
  • Enter a fixed asset number or click the field label to select one from a list.
• The fields on the Miscellaneous tab can be used to filter the assets by the values specified in the miscellaneous fields on the assets (FA> Maintenance> Fixed Asset> Miscellaneous tab).

3     Print the report.

• Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs). 
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).