Summary

The Asset listing report displays the book value and depreciation of a filtered list of assets.

Step by Step

1     Open the Asset Listing Report (FA> Reports> Asset Listing).

2     Configure the report.

• Check each Status you would like to include in the report. At least one status must be selected in order to process the report.
  • Press CTRL+A and then press SPACE to select all of the displayed statuses.
  • The asset status is set on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Status drop-down menu).
• Check each Location you would like to include in the report. At least one location must be selected in order to process the report.
  • The location is specified on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Location field).
  • Locations are created and maintained on the Location Maintenance window (FA> Maintenance> Location).
• The Asset From and Asset To fields are used to filter the report by fixed asset number.
  • Enter a fixed asset number or click the field label to select one from a list.
• The Transaction Date From and Transaction Date To fields are used to filter which depreciation transactions will be included in the Period Depreciation column on the report. Depreciation not included in the Period Depreciation column will display in the Before Period Depreciation column on the report.
  • The depreciation transactions are filtered by the transaction date.
  • You can view the transaction date of a depreciation transaction on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Assets> Transaction tab> Transaction Date column).
• The Class field is used to filter the report by the class attached to the fixed assets.
  • Classes are attached to fixed assets on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Class field).
  • Classes are created and maintained on the Class Maintenance window (FA> Maintenance> Class).
• The Department field is used to filter the report by the department attached to the fixed assets.
  • Departments are attached to fixed assets on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Department field).
  • Departments are created and maintained on the Department Maintenance window (SS> Maintenance> Department).
• The Depreciation drop-down menu is used to determine if the report will include all assets, only assets set to depreciate or only assets set not to depreciate.
  • An asset's depreciation setting is set up on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> General tab> Depreciation drop-down menu).
• Check the Adjust for mass asset depreciation toggle to subtract the Disposed Depreciation value from the Adjusted Cost, Period Depreciation, and Total Depreciation values displayed on the report.
• The remaining fields can be used to filter the assets by miscellaneous fields.
• The report will display the Asset number, Description, Purchase Date, Life, Adjusted Cost, Before Period Depreciation, Period Depreciation, Total Depreciation and Book Value. The report will also provide totals for the cost, depreciation and value amounts.

3     Print the report.

• Click the Print icon   to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).