Summary

The Asset by Fund Report groups and totals the asset transactions by GL fund. The transactions that display on the report will also be grouped by the type of transactions such as Asset, Investment in Fixed Assets, Depreciation Expense and Accumulated Depreciation.

When an asset is installed, there will be an asset and investment in fixed assets transaction. When an asset is depreciated, there will be an accumulated depreciation and a depreciation expense transaction. When an asset is disposed, there will be an asset and a disposal transaction. Since the disposal transaction does not display on the report, only the asset transaction will display on the report.

Step by Step

1     Open the Assets by Fund Report (FA> Reports> Assets by Fund).

2     Configure the report.

• The Transaction Date From and Transaction Date To fields are used to filter the transactions that will display in the report.
  • You can examine the transaction associated with an asset on the Fixed Asset Maintenance window (FA> Maintenance> Fixed Asset> Transactions tab).
• The Section 1 From and Section 2 To fields are used to filter the transactions that will be included in the report by fund.
  • The report will display the total transactions for each fund included in the report.
  • The Fund fields will not format the value to match the format of the fund.
• Check the Show GL accounts toggle to include the GL accounts associated with the transactions in the report. If this toggle is not checked, the report will only display the total transactions by fund.
• Check the Show assets toggle to include the asset number and asset description in the report.
• The report will display the Fund and Description for each transaction. The GL Account and Asset number will also be displayed if the corresponding toggles are checked. A report total will also be provided.

3     Print the report.

• Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).