Summary

The Display Receipts window is used to locate and open a receipt. If the receipt is uncommitted, you can open and modify the receipt. You should restrict access to this feature if you do not want users to have access to uncommitted receipts in any batch. Security can be set up on specific menu options using the Menu Security feature (SS> Security> Menu Security).

The Display Receipts window will display a list of receipts filtered by operator, station, CR Cash Receipts batch number, amount, receipt date and/or receipt number. Uncommitted and voided receipts will display in the window. You can export the receipts that display in the window to an MS Excel spreadsheet by right-clicking on the information in the grid.

Step by Step

1. Locate a receipt.
   • Open the Display Receipts window (CR> Maintenance> Display Receipts).
   • Enter information into any of the fields in the Search Criteria section in order to filter the receipts that will display in the window. These fields can accommodate both full and partial field details. You can enter information into as many of the filter fields as you would like.
   • The Station drop-down menu is used to filter receipts by the CR station that was used to create the receipt.
     • The Station drop-down menu will display all stations that have been created in CR> Maintenance> Station.
     • If a receipt is modified on another station before it is committed, the receipt will still be filtered by the station that was used to create the receipt.
   • The Operator drop-down menu is used to filter receipts by the CR Operator that created the receipt.
     • The Operator drop-down menu displays all of the operators created in CR> Maintenance> Operators.
     • If a receipt is modified by another operator before it is committed, the receipt will still be filtered by the operator that created the receipt.
   • Click the Batch Number field label to filter the receipts that display in the window by Cash Receipts batch.
   • Enter a value in the Amount field to filter the receipts that display in the window by receipt amount.
   • The Reference Number field is used to filter the receipts that display in the window by the reference number attached to the receipt.
     • Reference numbers are attached to receipts when entering a payment type in the Payments section of the Cash Entry window.
   • The Customer Number field list is used to filter the receipts by customer number. Click the Customer Number field label to select a customer number from a list window.
     • This field will filter the receipt by customer record number, not customer account number. For example, if a customer has two UB module customer accounts (000001-001, 000001-002), receipts for both of those customer accounts will display in the window.
   • The Receipt Status drop-down menu is used to filter the receipts by voided and valid receipts.
     • Receipts are voided from the Cash Entry window by clicking on the Void icon  .
     • Receipts cannot be voided after they have been committed.
   • The Receipt Date From and Receipt Date To fields are used to filter the receipts that display in the window by receipt date.
     • The receipt date is entered in the Date field in the Receipt Information section on the Cash Entry window when the receipt is being created.
     • The receipt date is not necessarily the same date the Cash Receipts batch is created, or the journal entries are posted to the General Ledger.
   • The Receipt Number From and Receipt Number To fields are used to filter the receipts that display in the window by receipt number.
     • Depending on how the Cash Receipts module is set up, receipt numbers can either be automatically generated when the receipts are saved, or created by the user when a receipt is entered (Auto number receipts toggle in CR> Utilities> Setup).
     • Receipt numbers are entered in the Receipt Number field in the Receipt Information section on the Cash Entry window.
   • The Receipt Status drop-down menu is used to filter the receipts by voided and valid receipts.
     • Receipts are voided from the Cash Entry window by clicking on the Void icon  .
     • Receipts cannot be voided after they have been committed.
   • The Commit Status drop-down menu is used to filter the receipts that display in the window by committed and uncommitted receipts.
     • A receipt is committed once the batch the receipt it belongs to is committed in CR> Cash Receipts> Commit.
   • The AR, BP, BT, LP, PT and SA fields can be used to filter the displayed receipts by module specific information.
   • Click the Refresh icon   to apply the filters in the Search Criteria section to the receipts that display in the window.
   • Right click on the data in the window and select Export grid contents to Excel to create an MS Excel spreadsheet of the information in the window. This allows you to create a report that displays a filtered list of receipts.
2. Open a receipt.
   • Double click on any receipt in the window to open the receipt. This will open the receipt in the Cash Entry window. You cannot modify or void a receipt from the Display Receipts window.
     • Click the Print icon   to print the receipt. This will print all of the default slips set up on the Slip Maintenance window (CR> Maintenance> Slip> Maintenance section> Default Slip toggle). Slips that are attached to payment types or type codes will not print. If you want to print the slips attached to a payment method or type code click the Print Slip icon  .
     • Click the Print Slip icon   to print a specific slip that has been set up in the Slip Maintenance window (CR> Maintenance> Slip).
     • Double click on an account on the Account tab to open an account attached to the receipt.