Summary

The Outstanding Balances Report displays a list of outstanding balances by tax type. The report can be generated as a low detail Brief report, a more detailed Summary report, or the most detailed Detail report. When run as a detail report, every business record with an outstanding balance will be displayed.

Step by Step

1     Open the Outstanding Balances Report window (BT> Reports> Outstanding Balances).

2     Configure the report.

• Check the Tax Type toggles for each of the tax types you would like to include in the report. All Tax Types will be checked by default.
  • Tax types are used to group taxes together into logical associations such as Payroll or Gross Receipts. Tax types are created and maintained on the Tax Type Maintenance window (BT> Maintenance> Tax Type).
• The Fee Code field is used to filter the payments by fee code. Check the toggle next to the fee codes you would like to include on the report. By default, all fee codes are selected.
  • Fee Codes are created and maintained on the Fee Maintenance window (BT> Maintenance> Fee).
• The Status field is used to filter the payments by status. Check the toggle next to the statuses you would like to include on the report. By default, all statuses are selected.
  • Statuses are created and maintained on the Status Maintenance window (BT> Maintenance> Status).
• Check the Tran Type toggles for each of the transaction types you would like to include in the report. All Tran Types will be checked by default.
• The Report Type drop-down menu is used to determine the level of detail included in the report.
  • The Brief report type will display the Tax Type, Tax Description, Year, Period, Balance by period, and Total Outstanding Balance.
  • The Summary report type will display everything included in the Brief report as well as each period's Transaction Type, Business Number, Status, Invoice Number, Transaction Date, Due Date, Extension Date, Journal Entry Date, Journal Entry Description, and Original Balance.
  • The Detail report type will display everything included in the Summary report as well as each transaction's Fee Code, Fee Description, and Unit Type.
• Use the From Date and the To Date fields to filter the transaction included in the report by a date range.
  • The Date Type specified in the drop-down menu above will determine which dates the date range filters will use.
• Enter a balance range in the Minimum Tran Balance and Maximum Tran Balance fields to filter the transactions included in the report by the return balance range.
• The Display field is used to determine if the report includes Tran Description or Business Name data.
  • By default, Tran Description will be selected and the Tran Description will display to the left of the Amount column on the report. No Business Name information will be displayed.
  • When Business Name is selected the Business Name will display to the right of the Business Number column on the report. No Tran Description information will be displayed.

3     Print the report.

• Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).