Summary

After you have generated and edited the adjustments, you can print the reports and statements and commit the batch.

Step by Step

1     Generate and edit the adjustments.

2     Print the Proof List.

• Open the Proof List window (BT> Adjustments> Proof List).
• Select a Report Type from the drop-down menu.
  • The Summary report will display the Transaction Date, Business Number, Business Name, Transaction Type, Adjustment Type, Description, and Amount. A report total will also be provided.
  • The Detail report will display everything included in the Summary report as well as Fee Code, Fee Code Description, and Fee Code Amount.
• Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).

3     Print the GL Distribution report.

• Open the GL Distribution report window (BT> Adjustments> GL Distribution).
• Select a Journal Entry date from the drop-down menu.
• Select a Report Type from the drop-down menu.
  • The Summary report will display the Fund, Account Number, Account Description, Debit Amount and Credit Amount for each account and fund included in the report. A report total will also be provided.
  • The Detail report will display everything included in the Summary report as well as the Business Number, Fee Code and Fee Description for each line item.
• Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).

4     Print the adjustment Statements.

• Open the Statements window (BT> Adjustments> Statements).
• The Statement process is used to generate a form letters report for a filtered group of businesses.
• The Adjustment Types field allows you to filter the report by the adjustment type. All of the Adjustment Type toggles are selected by default.
• Check the Print Remit Info toggle if you would like the report to display the contents of the Remit Info section of the Setup window (BT> Utilities> Setup> Remit Info section).
• Check the Print Logo toggle if you would like the report to display the custom logo attached to the application in the System Setup Information window (SS> Utilities> System Setup).
• Check the Print Adjustment Description toggle if you would like the report to display the contents of the Description field on the Create Adjustments window (BT> Adjustments> Edit> Select an Adjustment).
• Click the Print icon to process the statements immediately or enter a date and time in the field next to the Print icon to schedule the statements to generate at a later time. You can view the progress of the statements on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Once the statements are generated, you can also display them using the View Reports window (SS> Utilities> View Report).

5     Commit the Adjustments batch (BT> Adjustments> Commit).

• The Batch field will display the batch number of the batch being committed.
• The Journal Entry Date field will display the journal entry date entered in the GL Distribution step.
• The Fiscal Period and Fiscal Year fields will populate based on the journal entry date entered in the Journal Entry Date field on the GL Distribution step.
• Press ENTER or click the Confirm icon to commit the batch.