Summary

Follow these steps to configure and print the Voucher Register Reports and the associated Approval Document.

Step by Step

1     Open the Voucher Register window (AP> Reports> Voucher Register).

2     Configure the report.

• Select a Report Type from the drop-down menu.
  • The Approval Document report will display the Fund, Description, Amount and Report Total.
  • The Voucher Register report will display the Voucher number, Vendor, Account Number, Description, Invoice Number, Invoice Date, PO Number, Payment Date, Amount, Check number and Grand Total amount.
  • The Voucher Register By Fund report will display everything in the Voucher Register report and sort the report by fund.
• To include a specified range of vouchers in the report, enter voucher numbers in the Voucher From and Voucher To fields.
  • If you leave these fields blank all the vouchers that meet the other specifications will be included in the report.
• Specify a date range for the report with the Date From and Date To fields.
• Enter a Batch Number or click the field search button to choose one from a list.
  • If you leave the batch number blank all the vouchers that meet the other specifications will be included in the report.
• The Fund field is used to generate the Voucher Register by Fund report for a single fund.
  • This field is only enabled if Voucher Register by Fund is selected in the Report Type field. If a fund is not specified in the Fund field, the report will include all relevant funds.
• Check the Print totals by voucher number toggle to include voucher totals on the report.
• Check the Print totals by voucher date toggle to include check date totals on the report.
  • These two toggles are only active when printing the Voucher Register report.
• Check the Print blanket voucher messages in footer toggle to display a blanket voucher message on the report. The blanket voucher message is specified on the Voucher tab of the AP Setup window (AP> Utilities> Setup). Click here for information on the AP Setup window.
  • This toggle is only active when printing the Approval Document report.
• Check the Include records with no voucher number toggle to include those records that do not include a voucher number in the Voucher Register By Fund report.
  • This toggle will only be active when printing the Voucher Register By Fund report.
• Check the Page Break by Fund toggle to include a page break between each fund displayed in the report.
  • This toggle is only enabled if Voucher Register by Fund is selected in the Report Type field.

3     Print the report.

• Once the required report settings have been specified, click the Print button to print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select Send PDF to Job Viewer to print the report in the default Springbrook format.
  • Select Send Excel to Job Viewer to export the report data to an Excel spreadsheet as unformatted data.
  • Select Send Excel (Formatted) to Job Viewer to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
• Click the Schedule icon next to the Print button in order to schedule the report to generate at a later date and time.
  • Scheduled printing has not yet been enabled for reports generated from process batches. This functionality will be released in an upcoming service pack.
• Users can also regenerate a report with the same configuration as a prior report via the report history section. This can help improve efficiency when an identical report is frequently generated.
  • Once a report has been generated, the date and time it was generated will display in the report history accessed via the Expand Arrow button on the right side of the window.
  • Expand the report history and click on a previous report record to automatically populate the report criteria with the criteria specified on the previously generated report. This section will display the last three times the report was generated.