Summary

Accounts Payable module invoices can be generated using PO module purchase order line items, or they can be created from scratch. If you would like to generate an invoice from a PO module invoice line item, the purchase order must be committed in a Purchase Orders batch (PO> Purchase Orders), and if the Force Receiving toggle is checked on the AP module setup window (AP> Utilities> Setup> Invoices tab> Force Receiving toggle), the purchase order must be received in the Receiving process (PO> Receiving).

Step by Step

The Invoices process has the following steps:

• Settings - The Settings step defines the fiscal year and payment date of the invoices that are created in a batch.
• Import - The import step is used to import invoices into the AP module.
• Invoices - The Invoices step is used to create the invoices.
• Proof List - The Proof List Report displays the invoice line items in the batch. Each invoice line item will display as a separate line item on the report.
• GL Distribution Report - The GL Distribution step is used to view the journal entry that will be generated by the Invoices process.
• Commit - The Commit step is used to commit the invoices. Once the invoices have been committed, they cannot be modified. If you would like to modify a committed invoice, you must void them using the Void Invoices process and then create a new invoice.