Summary

LEMS codes are attached to PM module type codes and are used to group the information on Project Management module reports. L (Labor), E (Equipment), M (Materials) and S (Services) are the basic codes but many organizations add an R for revenue and a W for wages.

LEMS codes are also attached to an ALFRE designation (Asset, Liability, Fund Balance, Revenue and Expense). The ALFRE designation attached to a LEMS code will affect the journal entry generated in the Time/Materials Entry process. For example, if a time entry is created to increase the task code total, the GL account on the time entry will be credited if the LEMS code has a revenue ALFRE designation. If the LEMS code has an expense ALFRE designation, the GL account on the time entry will be debited.

Step by Step

1     View the LEMS codes.

• Highlight a LEMS code in the left section of the window and the fields in the Maintenance section will populate with the information attached to the selected LEMS code.
• Highlight a LEMS code and press DELETE or click the Delete icon to delete the code.
• Click the Create icon or press INSERT to create a new LEMS code. This will create a line item in the left section of the window.

2     Create or modify a LEMS code.

• Enter the new LEMS code in the LEMS Code field. This field only allows one alphanumeric character.
• Enter a description of the LEMS Code in the Description field.
  • The code description can be up to 30 alphanumeric characters long.
• Use the ALFRE drop-down menu to select an associated GL account type for the LEMS code.
  • When time/materials entries are created in the Time/Materials process (PM> Time/Materials Entry), the ALFRE designation attached to the LEMS code will affect the journal entry created by the process.  For example, if a time entry is created to increase the task code total, the GL account on the time entry will be credited if the LEMS code has a revenue ALFRE designation. If the LEMS code has an expense ALFRE designation, the GL account on the time entry will be debited.
• Press ENTER or click the Save icon when complete.